Basics

Who are Roam?

ROAM: Experiential Learning is a brand of Scope Global, which has operated in the Indo-Pacific region for over 27 years. Scope Global is highly regarded in the higher education sector, with a long history of partnering with universities and global education institutions. Roam was created as an exciting new product and builds on Scope Global’s strong reputation and networks.

Inclusions

Included in your participation fee is:

  • Accommodation;
  • Transport
  • Meals as specified on itinerary
  • Workspace as specified on itinerary
  • An academic leader
  • A logistics manager

Not included is:

  • International flights to and from destination
  • Passport costs
  • Visas
  • Travel insurance

How can I keep up to date?

To keep up to date with our exiting new programs and important dates subscribe to our monthly newsletter here

How does the selection process work?

You will be required to fill out our online application form which you can access from any page of the website. The application form contains a mix of free text answers and document uploads which you can save and come back to at any time. The information we recommend you have handy are:

  • Degree title
  • University course convener name, email and phone number
  • Your academic transcript
  • Your CV
  • Two references (name, job title, phone number and email address)

Once you have submitted your application our dedicated team will review your application within one week. From here you will receive an email notification advising your outcome and the next steps. You can also log back into your application to check your status.

We accept students onto the programs on a rolling application process, to avoid disappointment we recommend applying as soon as possible as the program can fill up before the deadline.

Can I get a copy of the program syllabus?

Upon completion of your application an email will be sent to yourself and your university course convener with the program syllabus so that you can apply for credit.

Is it safe?

Roam is committed to delivering safe and enjoyable programs. All our programs undergo stringent safety checks to ensure they meet our standards. Before you arrive in-country you will have completed a series of modules on your destination to make sure you are ready to handle a new culture, travelling, studying overseas and meeting your fellow students. We also require you to register your trip with Smart Traveller, they are a government run organisation that can assist in the event of an emergency and will send you updates on your travel destination.

Eligibility

Am I eligible for the program?

Are you interested in learning about a particular topic in another country?

Are you currently a University student?

Are you looking for deeper learning?

If you answered yes to any of these, then yes! You are eligible to apply. You will still need to go through our application process before you are offered a place on a ROAM study tour.

Are there any prerequisites?

Some of our programs have prerequisites, please see specific programs pages for details.

How can I increase my chances of being selected?

We select you based on your GPA and your written application. To be successful your GPA needs to be a credit average or above. For your written response we are looking to get to know you and understand why you want to participate in your chosen program. We are looking for students with an appetite for learning and discovering new things, those who want more from their studies than the inside of 4 walls.

How does the application process work?

One you submit you online application, our dedicated program coordinator will assess you application based on your suitability* to the program. Our application process works on first in first served method, meaning, if you are a good fit for the program we will accept your application straightaway rather than waiting for a deadline for all applications. So apply quick to ensure there is space left!

*Please note, Roam is committed to making our programs accessible to anyone and will make reasonable adjustments for those living with disabilities.

Can I receive credit for participating in a ROAM program?

A student’s home university retains the right to set and grade other assessment tasks related to the program. While ACICIS makes a recommendation about how much academic credit a student should be awarded for their participation in the program, it is up to individual home universities to determine their own protocols and rules for awarding academic credit to students who undertake and successfully complete the program.

How can I apply for credit?

See our credit page here.

Do I have to be enrolled at a University to do the program?

Non-university students can enrol as non-award participants. However, please note that our programs are taught as academic units and do involve assessment.

When do applications close for each program?

Applications close 4 weeks prior to departure but we do recommend applying as soon as possible as we assess applications on a rolling basis which means the programs can fill up earlier than the closing date.

Are there age restrictions?

You must be 18 years and over to travel with ROAM.

Travel Questions

What if I have never travelled before?

Not a problem! Travelling on a study tour is a great way to first experience what the world has to offer. We have a dedicated team of experts that can help you with any travel question. The pre-departure modules are designed to help prepare you for your destination and reduce culture shock. We can team you up with fellow students before you depart so that you can arrange your flights/ transfers/ pre-accommodation with someone you know. Once the program starts you will be accompanied by one of our experienced tour leaders who can help you with anything from translating a question, to teaching you how to cross the road! If you feel stressed, anxious or homesick at all during the trip, we have some fantastic resources to help you cope.

What documents do I need to travel?

  • Passport: minimum 6 months validity from date of return flight
  • Visas: Certain countries require visas to entre. A lot of these can be done online, or upon arrival. However, we always recommend you check at least 4 weeks prior to departure as visa requirements can change. Please check out smartraveller.com for visa information or visit your local travel agent.
  • Travel card: we recommend using a travel card to take your money overseas. Most banks and financial institutions will have a version of a travel card. The reason they are good is because they are not linked to your bank account, therefore if they are lost or stolen there is only limited funds to be accessed. Often these cards have quick replacement processes if you require. You can use them just like a debit card (make payments/ get cash out). And you can upload additional funds whenever and wherever you need.
  • Credit card/ debit card: We also recommend you take a back up source of money.

How do I get a passport?

To get an Australian passport please visit https://www.passports.gov.au/passports-explained/adult-quick-guide-applying-passport

If you need a different nationality passport, please contact the relevant consulate or embassy in Australia.

If you are applying for a different nationality in a different county, please contact local authorises.

Do I need a visa?

Many of the countries we travel to require visitors to obtain a visa to entre. We can only give general advice when it comes to visas. We recommend you contact the relevant consulate or embassy in Australia or your local travel agent.

Do I need to get any vaccinations before I travel?

We recommend that you visit a travel doctor at least 2 months prior to departure. Travel doctors provide expert advice based on the country you are visiting, the time of year you are travelling, the type of activities you will be engaging with and your personal medical history.

What if I have a medical condition or physical disabilities?

At Roam we are proud to say we an equal opportunity organisation. If you do have a medical condition or physical disability, we ask for you to disclose this after acceptance and work with you to develop a health management plan. All information you share with us is strictly privy to our privacy policy and will not affect the success of your application. If you have any further questions, please feel free to contact one of our program experts who can assist you in deciding if this program is suitable for you.

Can I do any travel before/ during or after the program?

Absolutely! We encourage you to arrive early or stay a little longer after the program if you have some specific you want to see or do as the programs can have some busy days.

How much free time do I have outside the scheduled activities?

We aim to stick to the planned schedule the best we can. However, there are sometimes last-minute changes to the programs, or new opportunities that come up that fit perfectly within your topic. We recommend only pre-booking any additional activities on the free days.

How can I keep healthy while travelling?

Travelling to a new destination can take its toll on your body and your mind. You will have a lot of new experiences on your overseas university trip, so below we have put together a few suggestions on how to look after yourself and your peers.

  • Eat well and drink plenty of water (especially when travelling to humid destinations).
  • Try to maintain a consistent sleep schedule.
  • Look after your physical self – there is nothing worse than having to manage an ailment in a foreign country.
    • Wear sunscreen and a hat – long
    • Use mosquito repellent everyday – even if you don’t think you’ll need it
    • Carry Band-Aids with you in case you get a blister or small cut
    • Go for a walk
    • If on any medication, ensure you have enough for the entire 4 weeks plus some extra
  • Reach out to your peers, in-country support, academic support or university counselling service if you are finding any part of your journey difficult.
  • Time Out: If you need to step out of the host organisation environment, discuss with staff/peer and arrange to take time out if you need to.
  • Talk to someone if you are feeling isolated (peer, in-country support, academic support, university counselling)
  • Be aware of your peers – if someone looks like they are struggling reach out to them or ask them to go for a walk with you. If you do not feel comfortable talking to them, advise one of your leaders what you have noticed.
  • Schedule regular skype sessions with friends and family
  • Take time to yourself (advise others where you will be)

What do I do if I get sick while travelling?

If you feel unwell when travelling please advise our local tour guides as soon as possible. They will be able to assist you and advise best course of action.

How much luggage can I bring?

Your luggage limits will be restricted by transport providers. We recommend travelling with no more than 20kgs in your checked luggage and 7kgs in carry-on luggage. If your luggage exceeds any transport restrictions, you will be liable to pay any additional fees.

Should I take a suitcase or a backpack?

The type of luggage you take is up to you. Please make sure you bring no more than what you yourself can carry, there are no porters on our programs. Some programs will also have weight restrictions due to third party policies. We recommend travelling with no more than 20kgs in your checked luggage and 7kgs in carry-on luggage.

Is there any dress code?

Many of the destinations Roam travels to have a more conservative approach to dress. We request that you always dress culturally appropriate. In your pre-departure modules we will go over with what is and what is not appropriate for your destination. Some programs will have activities that require specific clothing, please refer to the individual program page for further details.

Can I drink tap water where we are travelling?

Many of the destinations Roam travels to do not have safe drinking water. We recommend buying bottled water or take an environmental approach and purchase a high-quality filtered water bottle before you depart.

Insurance

Do I need travel insurance?

Yes. You are required to obtain comprehensive travel insurance before participating in a ROAM program. If you are receiving credit, many universities will cover your travel insurance for you. Please ensure you read the Product Disclosure Statement (PDS) carefully to ensure you are covered for all travel and activities.

You can entre your insurance details through the student portal.

Where can I get travel insurance?

There are loads of different travel insurances that you can access today. It is important when choosing the right travel insurance for you that you read through the company’s Product Disclosure Statement (PDS) so that you are familiar with what you will be covered for and what you will be liable for. If you have any questions about your travel insurance, we recommend contacting the institution to gain further clarification.

If you are receiving credit for the program, you may be eligible for insurance through your university. Please contact your course convener or mobility department to find out more.

Flights

Are flights included in the cost of the program?

On some of our programs you will be required to fly from one location to another. These internal flights are included in your program cost. Any flights to and from the destination, prior or after the program or not stated as ‘included’ on your itinerary will be at an additional cost.

When should I book my flights?

On some of our programs you will be required to fly from one location to another. These internal flights are included in your program cost. Any flights to and from the destination, prior or after the program or not stated as ‘included’ on your itinerary will be at an additional cost.

Accommodation

What time is check-in?

Check in usually starts at 2pm. If you would like to check in early, please contact your program coordinator. Additional fees may be payable.

Can I have my own room?

Absolutely! You will just have to let us know at least 4 weeks prior to departure. You will be required to pay a single supplement. This cost will vary depending on your destination. Please see the program overview for single supplement costs.

What standard of accommodation do you use?

Absolutely! You will just have to let us know at least 4 weeks prior to departure. You will be required to pay a single supplement. This cost will vary depending on your destination. Please see the program overview for single supplement costs.

Finance

How much money will I need all together?

This will depend on the program you choose to undertake. All program costs, inclusions and exclusions are listed on the program page. You will need to make sure you bring enough money to cover your meals, drinks, souvenirs and additional activities outside of the program.

Are there funding options for ROAM programs?

There are several different funding options to help you on your way to Roam. Because you can receive academic credit for our programs, it means you may be eligible for an OS-HELP loan. Your university may also offer travel grants for students undertaking an international academic experience. Please contact your university mobility department to find out what is available to you!

  • What is OS-HELP?
    OS-HELP is a loan for students enrolled in a commonwealth supported place who want to study some of their course overseas. You can use it to pay for airfares, accommodation, or any other travel costs. To find out more please contact your university mobility department, or click here.
  • How much can I apply for?
    In 2019, the maximum you can borrow for a six-month study period is AUD$8,149 if you study in Asia.
  • How do I apply for OS-HELP?
    To get an OS-HELP loan, you will need a TFN and an OS-HELP debt confirmation form, which you can get from your university mobility department.

What does the program costs go towards?

How can I make payment?

You can pay for your program through the student portal once you have been accepted. You will be required to pay your deposit within 7 days of being accepted on the program.

Other

How many other students will be on the program?

We limit our group numbers to a maximum of 30 students. This means our academic leaders can give more attention to each student and enables us to do more intimate activities that you would be able to do in a larger group.

Do I get a certificate upon completion?

Yes! Once you passed your assessment our Program Coordinators will send you a completion certificate.

Can we meet the other students going on the program before we go overseas?

You will get a chance to meet the other students before arriving in country. You can choose to join the Facebook group that will be created through our ROAM Facebook page or you can meet everyone in the skype pre-departure session.